A quick guide to PDF comments in Acrobat
For use with Artbox designed documents
Getting started – important notes!
Use correct, updated Acrobat software
Make sure you use desktop versions of Adobe Acrobat Pro or Acrobat Reader only.
Do not use Acrobat Online or the mobile app as they will not function correctly.
Notify us of repeated words or phrases
If you want a word or phrase changed throughout the document, flag it for search and replace at the first instance. We’ll update it everywhere—no further comments needed in the PDF.
Comment direct changes only
Internal questions and discussions should not be included in the commented PDF to Artbox.
Tool overview & how to use them
Please follow the instructions below and use only the specified tools to ensure accurate corrections.
Locating the comment tools in Acrobat
After opening Acrobat, locate the toolbar on the left. If it doesn’t appear, click "All tools" on the top menu to reveal the full toolset. Use only the tools outlined below.
Replace text
Required tool
Replace selected text
Select the exact text you want to change, including spaces and punctuation. Do not include labels like “change text:” or “new text:”. Enter only the new text.
Select text to change
Type in new text
Click post, or
+
or
+
Insert new text
Required tool
Replace selected text
Use the Replace text tool. Do not use the Insert text tool.
Position your cursor where you want to insert text and select the word before.
Retype the selected word exactly as it appears—including spaces and punctuation—then add the text you want to insert.
Click post, or
+
or
+
Delete text
Optional tool
Strikethrough
Use either the regular mouse pointer or the Strikethrough tool. Carefully select only the text you want to delete, including punctuation and spaces.
Using the mouse pointer, select the text you want to delete and press the Backspace key on your keyboard.
Using the Strikethrough tool, select the text you want to delete.
Click post, or
+
or
+
Comments on design, layout and graphics
Required tools
Highlight
or
Add a comment
Use the Add a Comment or Highlight tool for design, layout, and graphic-related changes only, including text or number updates in graphs, charts, and figures.
With the Highlight tool selected, highlight a section of text to indicate what your comment is referring to. For general layout comments, or comments on non-text objects like images or illustrations, please use the Add a comment tool.
Type in your comment.
Click post, or
+
or
+
Do not use for any changes in text, except for graphs.
Save & send
Save the document correctly
To prevent files from being mixed up or overwritten.
Use the "Save as..." function.
Name your document so it is recognizable as the commented version. Please keep version number from Artbox in the filename for our reference.
A few additional important notes
After sending your commented PDF to Artbox, please wait for an updated version before adding more comments.
If you need to send further feedback, contact your designer so we can plan the next steps together.
For larger table revisions, use your original Excel file and highlight all updated cells.
The tools in this guide may appear in different menus or locations in Acrobat. You may use them, but make sure they are the exact same tools described here.